Your office thermostat, conference room speaker, and smart badge reader are super handy – but they’re also potential gateways into your network. With more connected devices popping up every day, keeping track of them all can be a bit of a mission. And let’s be honest, it only takes one dodgy device to put your whole system at risk.
That’s why smart IT solutions are more important than ever. A reliable IT partner can help you connect your smart gear safely, keep your data secure, and manage everything without the stress.
Here’s a practical guide for small teams gearing up to work with connected tech.
What Is IoT?
IoT – short for Internet of Things – is all about physical devices like sensors, appliances, gadgets, and machines being hooked up to the internet. These smart tools can collect and share data, and even act on their own, without someone constantly babysitting them.
IoT helps boost efficiency, automate tasks, and deliver useful insights that lead to smarter decisions for both businesses and individuals. But it’s not all smooth sailing – there are challenges like keeping data secure, protecting privacy, and managing all those connected devices.
Steps To Manage IoT Security Risks for Small Businesses
1. Know What You’ve Got
Start by identifying every smart device on your network – cameras, speakers, printers, thermostats, you name it. If you don’t know it’s there, you can’t protect it.
- Do a walk-through of the office and jot down each device
- Record model names and who’s using them
With a clear inventory, you’ll be in a better spot to handle updates or troubleshoot issues.
2. Change Default Passwords Straight Away
Most smart devices come with weak, generic passwords. If you’re still using the default, you’re asking for trouble.
- Change every password to something strong and unique
- Store them securely so your team can access them when needed
It only takes a minute and helps you dodge one of the most common rookie mistakes.
3. Segment Your Network
Let your smart printer do its thing – just don’t let it chat with everything else. Network segmentation gives each IoT device its own space while keeping your core systems safe.
- Set up separate Wi-Fi or VLANs for IoT gear
- Block IoT devices from accessing sensitive servers
- Use guest networks when you can
Segmented networks reduce risk and make monitoring a breeze.
4. Keep Firmware and Software Updated
Security flaws pop up all the time, and updates are what fix them. If your devices are outdated, you’re leaving the door wide open.
- Check for updates monthly
- Automate updates where possible
- Replace devices that are no longer supported
Even older gear can stay secure if it’s still getting patches.
5. Monitor Traffic and Logs
Once your devices are up and running, keep an eye on how they behave. Weird activity could mean something’s up.
- Use basic network tools to track connections
- Set alerts for strange behaviour – like a badge reader trying to reach the internet
- Review logs regularly for anything unusual
You don’t need a full-blown security team – just a simple nightly check-in can do the trick.
6. Set Up a Response Plan
Things go wrong – devices fail, software glitches. Without a plan, even small hiccups can turn into big headaches.
Your response plan should cover:
- Who to contact when devices act up
- How to isolate a dodgy device
- Backup tools or firmware you can use
A solid plan helps you stay calm and respond quickly.
7. Limit What Each Device Can Do
Not every device needs full access to your network. Permissions are key.
- Turn off unused features and remote access
- Block internet access where it’s not needed
- Restrict functions to what’s absolutely necessary
Less access means less risk – and your devices still get the job done.
8. Watch for Devices That Sneak In
It’s easy to bring in new gadgets without thinking about security – smart coffee machines, guest speakers, you name it.
- Set up a simple approval process for new devices
- Ask questions like “Does it need Wi-Fi?” or “Does it store data?”
- Block anything that can’t be secured
Spotting these risks early keeps your network strong.
9. Encrypt Sensitive Data
If your smart devices send or store data, make sure it’s encrypted – both in transit and at rest.
- Check device settings for encryption options
- Use encrypted storage systems on your network
Encryption adds a layer of protection without slowing things down.
10. Reevaluate Regularly
It’s easy to lock things down once and forget about it. But tech moves fast – and so do the threats.
- Do a full review every six months
- Reassess passwords, network segments, and firmware
- Replace devices that don’t meet today’s standards
A regular check-in keeps you ahead of the game.
Why This Actually Matters
Smart devices make work easier – but they can also open the door to cyberattacks if not properly secured. More businesses are getting hit through their IoT gear than ever before, and the numbers are climbing.
Protecting your systems doesn’t mean shelling out for fancy tech. It’s about simple, smart steps like updating passwords, keeping devices current, and knowing what’s connected.
These easy wins can protect your business without slowing you down. And with the right IT support, staying ahead of threats is easier than you think.
Ready to Get Serious About IoT Security?
You don’t need to be a cybersecurity whiz to protect your small office. As more smart devices like printers, thermostats, and security cameras connect to your network, hackers have more chances to sneak in. The good news? Keeping your space secure doesn’t have to be complicated or expensive.
With an IT partner who understands the unique challenges Aussie small businesses face, you can take simple steps to protect what matters. Keen to get started? Reach out today and team up with experts who make security simple – no big-business fuss required.